Our client, a distinguished municipal department in Milwaukee, is currently seeking a qualified individual for the position of Office Coordinator. This role is pivotal in performing a variety of routine and non-routine administrative tasks, requiring standard knowledge of programs and operations within an assigned area.
Responsibilities:
- Perform non-routine office tasks, including scheduling annual inspections, assigning completed certification files, tolling RFTA’s, responding to inquiries from tenants, owners, and others, and related tasks.
- Assist in overseeing and training front desk/clerical staff.
- Answer phones, direct calls, take messages, print and mail letters, ensure daily delivery of incoming mail and pick-up of outgoing mail, assist with sorting, logging, and delivering incoming mail.
- Maintain the filing system by ensuring timely filing of tenant folders, logging files ready for storage using the system database, and shredding obsolete files as scheduled.
- Process property sales, landlord address changes, move notices, invoices, and related documents.
- Ensure office supplies are appropriately stocked, coordinate and process supply orders as needed, and maintain a professional and tidy office space. Alert maintenance staff of any issues or concerns.
Qualifications:
- High School Diploma or equivalent (G.E.D.).
- 2-4 years of related experience.
- An equivalent combination of education and experience sufficient to successfully perform the essential duties of the job.
- Knowledge of data entry methods, department operations and programs, housing inspection operations, and Federal, state, and local laws, rules, and regulations.
- Proficiency in Microsoft Office (Outlook, Word, Excel, PowerPoint).
- Ability to maintain inventory of supplies prepare schedules preparing requisitions.
- Excellent written & verbal communication skills; organizational skills, attention to detail; strong interpersonal skills.
If you are interested in joining a dynamic team, please send resumes to info@division10personnel.com. All inquiries are handled in a confidential manner.